How do I choose the right setup location for the musicians?

Shelter:

  1. If your canapés are outside, please choose a sheltered spot for the musicians, or arrange a garden umbrella if a sheltered spot isn’t available.

  2. It is ESSENTIAL that the main reception setup (full PA and DJ decks) is in a sheltered spot because the audio gear must be protected from the weather. So if you’re having an outdoor reception, please keep this in mind.

Number of locations:

Make sure the movement of audio production setups is kept to a minimum. Your ceremony is location 1, then the main reception is location 2. This is a normal range, and any logistical setups beyond this are very difficult to arrange effectively.

Warmth:

This is often overlooked but absolutely essential to the quality of your musicians’ performance. If they are to be set up outside in the colder months of the year, or in a cold room, please have a heater, windbreaks, etc. available so they can perform to the best of their ability. Having a DJ set up in the cold for 5 hours is a bad time for all.

Table/guest considerations:

Make sure you have a good setup location for the musicians that, for example, isn’t right next to the table with elderly guests who might be sensitive to loud volumes. This can all dramatically impact your guests’ enjoyment over the course of the evening.